Leave application for vacation in school
Vacation leave may or may not be a separate category of leaves as part of a company’s leave policy. This category of leaves may be paid or unpaid, and may range from a couple of days to as long as a whole month.
Let us see some of the leave application samples that you can use to apply for your next vacation leave.
What is a Leave Application?
A leave application is what you have to formally submit to your office, school, or college to inform them about your absence. There are numerous types of applications for leave and each application has its own format and details which totally relies upon the purpose of writing the Leave Application.
What is a Leave Letter?
A leave application letter or leave letter is a formal letter that you submit to the concerned person when you apply for leaves. A leave letter is used in a formal, informal or casual manner whereas a leave application is a formal request to get leave from work for a certain period of time.
Different Types Of Leave Application
The different types of leave applications include-
| Sick leave | The number of days depends on the seriousness of the employee’s condition. It could be a few days or even months. |
|---|---|
| Casual leave | The employee usually gets 1 to 3 casual leaves per month, depending on the company. |
| Maternity leave | According to the Maternity Benefit Act, maternity leave for employees can have been raised from 12 weeks to 26 weeks. |
| Paternity leave | Though not applicable to all companies, some grant male employees paternity leave of 15 days. |
| Annual leave | In India, the annual leave duration for an employee is 15-20 days per annum. |
| Bereavement leave | In India, an employee is entitled to up to 7 days of bereavement leave. The number of days of leave depends on the company, but usually, it is for 3 to 5 days. |
| Vacation | For this, employees usually trade in their annual and earned leaves for a long-term vacation. These paid vacation days depend on the number of leaves the employee still has left. |
| Half-Day Leave | As the name suggests, the duration of this leave is only half a day. |
| One-Day Leave | Again, as the name suggests, the duration of this leave is just one day. |
Leave Application Format
To write a formal leave application, it is important to be aware of its format. Usually, it includes the following key elements described below.
Leave Application Format for Office
Generally, when applying for leave from your work, you should ask your manager or supervisor. The tone should be formal and professional. Ensure that you write down the correct dates and, if possible, attach important documents such as the doctor’s letter for proof. Some organizations require their employees to provide documents for evidence that they needed the leave given to them.
To,
[ Employer’s name ]
[ Designation ],
[ Name of the company ]
Subject: [ Example: Application for leave ]
Dear [Employer’s first name],
[ Body of Application ]
Thanking you,
Yours sincerely,
[ Your name ]
[ Designation ]
[ Department ]
[ Name of company ]
Download Leave Application for format for office in word
Download Leave Application for format for office in PDF
Leave Application Format For School And College
The format of leave applications for schools and colleges is similar to that of office format. However, the body is where the difference can be seen as ideally, as a student, you would need to provide your name, roll no, enrollment number and class and course at the beginning of the body.
To,
[ Name of concerned person (principal or class teacher) ]
[ Name of school or college ],
[ Address of school or college ],
Subject: [ Example: Application for leave ]
Dear Sir/ Madam,
[ Body of Application ]
Thanking you,
Yours sincerely,
[ Your name ]
[ Class/ Semester ]
[ Department ]
[ Name of school or college ]
Download Leave Application for format for School & College in word
Download Leave Application for format for School & College in PDF
Leave Application Format for Email
In this digital world, doing simple tasks has become convenient and effortless, such as sending a virtual letter to someone rather than going through the long process of buying stamps, going to the post office, and waiting for days to receive mail. Sending a virtual leave application has become a norm for employees and students alike.
To,
[Receiver’s Email Address]
Subject: [ Example: Application for leave ]
[ Salutation ]
[ Body of Application in Email ]
Sign Off
[Your Name]
[Designation]
[Name of Company]
Key Elements of Leave Application
There are certain characteristics of leave application, that an individual must follow. The key elements of the application for leave are described below:
To: Here, you need to address the right concerned person you are sending the application to. For instance, if your HR is in charge of approving leaves, you need to send the leave application letter or email to them.
Subject: The subject of the application should be short and to the point. It should not be more than 60 characters.
Salutation: How you salute the addressee depends on the language and tone that your company usually use. For instance, if your work environment is casual, you can go with “Dear” followed by their first name. However, if your company is all about business, go with “Respected” followed by their “Sir/Ma’am” even when it comes to communication.
Body: The body of the letter should include the correct details such as dates, reason, and duration of the leave applied for. You should also mention how you plan to delegate your tasks in your absence.
Conclusion: To conclude your letter, mention a word of thanks and add a sign-off. If you plan to attach any document, mention it at the end of the letter as well.
Sender’s Name & Info: Do not forget to add your name, designation, contact info and company name. If possible, try to add your signature as well.
Reasons Why People Apply For Leave Of Absence
When you apply for leave, you must always ensure that you mention the reason. There are several reasons why people apply for a leave of absence, such as-
- death of a person or pets
- illness or surgery
- rest and recreation (R&R)
- marriage, birthday or other important anniversaries or
- travelling
What to include in the body of Leave Application
In the body of the leave application, you should mention the following details-
The first paragraph should contain information about the leave you are applying for, such as the date, the reason and duration. Ensure that it is to the point and that unnecessary or unrelated points are not added. It should not be too long either.
Example: I am writing to request you to grant my leave for 5 days, starting from the 21sh of September till the 25th of the same month, as I need to attend to a family medical emergency.
In the second paragraph, you need to mention how you plan to ensure that your work runs smoothly in your absence. For instance, you need to tell the person you are addressing to who will be taking over your duties and responsibilities while you are away.
Example: I have requested Jordan Hnialum, who I trust will do the work diligently, to take over my duties while away, and he has agreed.
You can conclude by telling them how grateful you would be if they grant you the leave and how they will be able to reach you should a crisis arise. If you plan to attach any documents, you can mention them in this paragraph or the next line.
Example: So, I shall be grateful to you if you could permit me to take five days of leave. Should you ever need to reach me, you can always reach me at 9830567890.
Depending on the content and intention of your letter, remember that points 2 and 3 are interchangeable. However, point 1 should always stay in the first paragraph of the letter.
How To Write A Leave Application For Office?
Leave application for the office is a formal way to ask for leave from your manager. It will define your situation for not being able to come to the office. There are some important elements that you need to keep in mind while writing your leave application for office, which are as follows:
- Salutation
- Purpose of the application (subject)
- Reason for leave
- Number of leaves along with the date
- Work plan in your absence
- Employee’s contact information
- Signature
Sample of Sick Leave Application For Office
To,
Sebastian King
HR Manager
NE Connections
Subject: Sick leave application
Dear Sebastian,
I am writing to inform you that I have come down with the flu since yesterday, the 26th of August, 2021. As per my doctor’s advice, I am to take a rest and isolate myself till the 31st of August, 2021. I would be very much obliged if you could kindly grant me leave from the 27th of August till the 31st of the same month. In my absence, I have assigned my tasks to Karma Deli.
Should you need anything from me, please feel free to contact me.
Thanking you,
Yours sincerely,
Aurora Rose
Graphic Designer
Digital Marketing Team
NE Connections
Sample of Annual Leave Application For Office
To,
Matthew Chase
HR Manager
Enchanted Woods
Subject: Annual leave application
Dear Matthew,
I am writing to let you know that I will be out of the country for a month due to personal reasons and for that, I would like to avail my full annual leave allowance given to me. It would be very much appreciated if you could kindly grant me the leaves from the 1st of October 2021 till the 31st of October 2021. In my absence, Shilpa Valvi will be taking over my duties. As I have been overseeing her work for the past year, I am confident that she will work without any difficulty.
In case of any work-related emergency, you can always reach me on mobile.
Thanking you,
Yours faithfully,
Jubilee Kiba
Content Strategist
Digital Marketing Department
Enchanted Woods
Sample of Maternity Leave Application For Office
To,
Ritu Khanna
HR Manager
NE Connections
Subject: Maternity leave application
Dear Ritu,
This is a kind reminder regarding my request for maternity leave, which will be from the 15th of June to the 15th of September 2021. I will take this leave for three months and should be able to rejoin my team and the company when it ends. I will be away for an extended period, so I have handed over my work responsibilities to Swati Sarkar. I feel confident that /she can handle my work in my absence. Attached here is my medical certificate given by the doctor with other necessary details. As I would need to use my medical insurance, I also request you to give me the hospital information under the office insurance coverage.
Should you ever need to reach me, you can always phone me.
Thanks & Regards,
Yours sincerely,
Aurora Rose
Graphic Designer
Digital Marketing Team
NE Connections
Sample of Half-Day Leave Application For Office
To,
Ritu Khanna
HR Manager
NE ConnectionsSubject: Half-day leave applicationDear Ritu,
I am writing to inform you that I will be late today as I have a doctor’s appointment. I have to reach my doctor’s office at 10 a.m. and, as we will be doing some investigation, I will only be able to reach the office in the afternoon. I kindly request you to give me a half-day leave. I will try my best to catch up with as much work as possible once I reach the office.
Thanks & Regards,
Yours sincerely,
Gaurav Kumar
Graphic Designer
Digital Marketing Team
NE Connections
Sample of Casual Leave Application for Office
Casual Leave application for Office as follows:
To,
Amrita Kapoor,
HR Manager
AKAL Infosys
Subject: Casual leave application
Dear Amrita,
I request you to grant my leave for five days, starting from the 21sh of September till the 25th of the same month as I need to attend to a family medical emergency. I have also requested Jordan Hnialum, who I trust will do the work diligently, to take over my duties while away, and he has agreed. I will be able to return on the 27th. So, I shall be grateful to you if you permit me to take five days of leave.
Should you ever need to reach me, you can always contact me at 98******90.
Thanks & Regards,
Yours sincerely,
Aurora Rose
Graphic Designer
Digital Marketing Team
NE Connections
Sample of Bereavement Leave Application For Office
To,
Jordan Hnialum,
HR Manager
AKAL Infosys
Subject: Bereavement leave application
Dear Jordan,
It is with a heavy heart that I write to you to inform you of the passing of my father-in-law last night. As I would need to head home to take care of the funeral arrangements, I humbly request you grant me 5 days of paid leave starting today, i.e. the 21st of April, 2021, till the 25th of April 2021. Should you need to contact me, you can reach me on my cell phone. If by any chance, you are unable to reach me, I have left instructions to Aurora Rose, the intern. She should be able to help you in my absence. I sincerely apologize for the inconvenience and would be very much obliged if you could kindly grant me this leave of absence.
Thanks & Regards,
Yours sincerely,
Zami Hmar
Graphic Designer
Digital Marketing Team
AKAL Infosys
Sample of One-Day Leave Application For Office
The One-day leave application letter is as follows:
To,
Diya Goswami,
HR Manager
AKAL Infosys
Subject: One-day leave application
Dear Diya,
I am writing to inform you in advance that I will not be able to work on the 30th of this month. My mother has had some complaints about her health, so I have made an appointment with her doctor on the 30th. As there will be some investigations that her doctor would like to do, I will be unavailable the entire day. Daryl Ezung has agreed to take over for me while I am away.
So, I request you to grant me this one-day leave kindly.
Thanks & Regards,
Yours sincerely,
Fawn Hmar
Content Writer
Digital Marketing Team
AKAL Infosys
Also Read: 7cs of Communication
How To Write A Leave Application For School?
Leave application for school is written by the student to their principal to get leave for a certain period. It is written to notify about student absenteeism in school. Make sure that the application is written in a formal tone that includes relevant information. However, there are different leave applications, which might confuse some people, but don’t worry we are here to help you. Here are some essential elements that you must keep in your school leave application:
- Salutation
- Subject
- Reason for taking leave
- Period of your leave
- Contact information
- Additional documents (if asked)
Samples of Leave Application For School
To,
The Principal
St. Margaret’s School
Arjun Nagar,
New Delhi
Subject: 3-day leave application
Dear Sir/Madam,
I, Rahul Thakur of 12th Standard, I have to visit my hometown for my parents’ 25th wedding anniversary celebration, which will take place on the 23rd of September 2021. I would also like to point out that it will take me almost 2 days to travel back and forth from here to my hometown. Due to this, I will not be able to attend my classes for 3 days. Therefore, kindly grant my leave for 3 days, starting tomorrow, the 22nd of September, 2021, until the 24th of September, 2021.
Thanking you,
Yours sincerely,
Rahul Thakur
12th Class
Section C
St. Margaret’s School
Sample of Leave Application For School(From Student)
To,
The Principal
St. Margaret’s Higher Secondary School
Arjun Nagar,
New Delhi
Subject: Leave application for School
Dear Sir/Madam,
I, Rahul Thakur of Class-8, Section C, have come due with the flu since yesterday. My doctor has told me to take rest at home for at least 5 days. So, I will not be able to attend school this week. I would be very much obliged if you could kindly grant me leave for 5 days, starting tomorrow, which is the 21st of September, 2021, till the 24th of September, 2021.
Also,please find the doctor’s letter that I have attached here.
Thanking you,
Yours sincerely,
Rahul Thakur
Roll No. – 23
Class 8
Section C
St. Margaret’s Higher Secondary School
Sample of Leave Application For School and College (From A Parent)
To,
The Principal
St. Mary’s Elementary School
Arjun Nagar,
New Delhi
Subject: Leave Application
Dear Sir/Madam,
I am the father of one of your students, Emma Smith, who is currently in the 2nd Grade (Section A) in your fine establishment. I am writing to inform you that she will not be able to attend school today and tomorrow, i.e. the 28th and the 29th of September, 2021, as her grandfather passed away this morning. As all the family members are in mourning and the funeral service will be held today and tomorrow, we will not be able to send her to school during this difficult time.
I ask you for your understanding and request you to kindly grant her a leave of absence for 2 days, the 28th and the 29th of September, 2021.
Thanking you,
Yours sincerely,
Jonas Smith
(Signature)